Welcome to the Hosted Accounts Payable Resource Library!

We have compiled resources to empower you and your team to complete your accounts payable tasks. We recommend starting with the Hosted Accounts Payable Training Videos.

Hosted Accounts Payable Training

Whether you are new to the Hosted Accounts Payable services or need a refresher, the videos will walk you through the process of paying your bills using our Bill Pay Portal. It will help empower you with the skills you need to utilize our software successfully.

Materials and additional videos referenced in this video are available below.

Start Here: How to Access Webtools

#2: Dos and Don'ts of Vendor Management

#3: How to Submit Electronic Invoices

#4: Processing Invoices with Invoice Approval

#4: Processing Invoices without Invoice Approval

#5: How to Post Your Invoices

#6: How To Process Payment

#7: Utilize the Information Center

1099 Preparation Best Practices

Ready For the Next Step In Your Training?

Please reach out to Angie Huffstutter to schedule a time to review what you have learned.

Training Complete

Resource Library

Do you need a list of state-specific Use Tax Flags?

Click here to receive a full list of State and Local Use Tax Flags

Watch our 1099 Best Practices video to learn when we recommend requesting a W-9 from your vendors. We also cover how to run your year-end 1099 Report.

If you need assistance accessing the Bill Pay Portal, the Information Technology team can assist you. Please email or call 785-295-5174.

Frequently Asked Questions

How do I access the Bill Pay Portal?

To access the bill pay portal you will need to log into WebTools. This can be done by clicking here and entering your assigned credentials.

Tip: WebTools runs best on Google Chrome. To download Chrome, please click here.

How do I decide if a vendor will receive a 1099?

Various vendors will need to receive a 1099 at year-end. For the full list, please watch our video about 1099 preparations. Remember, if you aren’t sure if your vendor will receive a 1099, it is best practice to ask for their W-9 form before payment.

What is my mizerg email?

Your mizerg email allows you or your vendors to email electronic invoices directly to your bill pay portal. If you do not have your email or if you do not plan on utilizing electronic invoices, please reach out to Angela Huffstutter at

My invoice disappeared from Invoice Approval. What do I do?

If you elected Invoice Approval, your approver must approve invoices before you can process them. Our system is set up to process invoices weekly; if you are unable to process invoices weekly, you will need to extend your invoices using the green plus sign. If your invoice expired before you were able to extend, you or your vendor must resend the electronic invoice to your mizerg email.

What if the invoice I am entering does not have an invoice number?

If you do not have an invoice number, best practice is to use the invoice date and the store number. For example, if the invoice date is July 10, 2024, for store number 1, you would enter 070120241.

All invoices should be keyed consistently to ensure you do not duplicate an invoice number or pay your invoice twice. Once you have a history started, please consult your history while processing to ensure consistency.

How do I know how to set up a Use Tax Flag?

Depending on the state may be subject to Use Tax for certain types of purchases. If you would like a list for your state to ensure your Use Tax Flags are set appropriately, please reach out to Angela Huffstutter at